Float Legal Secretary

Our client has an exciting opportunity for a Float Legal Secretary to join their team. Sitting within the Property Team, the role provides support to Commercial Property, Property Litigation and Planning. The person in this role is responsible for providing an efficient secretarial and administrative service to fee earners and teams within the firm. A Secretary will be a team player with a strong work ethic and have the ability to effectively communicate with colleagues and clients alike. The person should also have a good level of IT literacy and be confident in learning about and using systems and software. Duties and Responsibilities Day– to-day As a Secretary your job role can vary, ranging from administrative duties, booking meetings and filing, to supporting clients. Day-to-day duties can include: - Document creation including copy typing manuscript amendments to documents, producing new versions of documents, preparing comparisons against previous versions and using track changes; - Accurate typing from dictation; - Answering the telephone professionally, taking accurate messages from clients and other contacts; - Making appointments on behalf of the Solicitor when requested and service meetings including booking conference rooms and provision of refreshments for the Solicitor and clients; - Dealing with administrative tasks, including scanning, printing, storage of deeds and photocopying; - Preparing engrossments of legal documents for signing; - Involvement in the efficient management of client/matter files to include general filing, ID checks, preparing client engagement letters and terms and conditions; - Arranging meetings and maintaining manager/ fee earner’s diary, as required; and - Supporting fee earners with accounting and billing processes, as well as managing queries. Clients Secretaries are required to liaise with clients and support enquiries on behalf of Solicitors. It is important to create a strong relationship between yourself,